Your Information. Your Rights. Our Responsibilities.
Kinwell is dedicated to maintaining your privacy. In conducting our business, we will create records regarding you and the treatment and services we provide to you. We call this Protected Health Information or PHI. We are required by law to maintain the confidentiality of health information that identifies you.
The terms of this Notice apply to all records containing your PHI that are created or retained by Kinwell, whether oral, written, electronic, or any other format.
This Notice describes how medical information about you may be used and disclosed and how you can get access to this information. There are two sections:
Your Rights. The choices you can make in how we use your information.
Our Uses and Disclosures. How Kinwell uses your information and the circumstances in which we share your information with others.
Please review each section carefully.
You have certain rights when it comes to your health information. This section explains your rights and some of our responsibilities to help you.
You may request an electronic or paper copy of your medical record.
You may ask us to correct your medical record.
You can request that we communicate with you in a manner of your choosing.
You can ask us to limit the information we use or share.
You may request a list of those with whom we’ve shared information.
You may request a copy of this privacy Notice.
You may choose someone to act on your behalf.
You may file a complaint if you feel your rights are violated.
You have a choice in how certain information is shared.
Kinwell typically uses and may share your health information in the following situations.
In your treatment
We use your health information to treat you and share it with other professionals who are treating you. For example, we provide your PHI to a pharmacy when we order a prescription for you, and a doctor treating you for an injury may ask another doctor about your overall health condition.
To run our organization
We use and share your health information to run our clinic, improve your care, and contact you when necessary. For example, we use PHI to inform you of health-related benefits or services that may be of interest to you. We also use PHI to evaluate the quality of care you receive from us.
To bill for your services
We use and share your health information to bill and get payment from health plans or other entities. For example, we give information about you to your health insurance plan so it will pay for your services.
For use in public health
We are allowed and may be required to share your information in ways that contribute to the public good, such as public health and research. These situations include the prevention of disease, product recalls, adverse reactions to medication, and to prevent a serious threat to anyone’s safety. We may also share your PHI in suspected cases of abuse, neglect, or domestic violence. We must meet many conditions in the law before we can share your information for these purposes. For more information see: hhs.gov/ocr/privacy/hipaa/understanding/consumers/index.html.
To do research
We can use or share your information for health research, most often when your information is de-identified so that it cannot be attributed to you.
To comply with the law
We will share information about you if state or federal laws require it. This includes sharing with the Department of Health and Human Services if it wants to see that we’re complying with federal privacy law.
To respond to organ and tissue donation requests
If you are an organ donor, we can share health information about you with organ procurement organizations, as necessary to facilitate donation.
To work with a medical examiner or funeral director
We can share health information with a coroner, medical examiner, or funeral director when an individual dies, if necessary to identify the cause of death or so they may perform their jobs.
To address workers’ compensation, law enforcement, and other government requests
To respond to lawsuits and legal actions
We can share health information about you in response to a court or administrative order, or in response to a subpoena.
Kinwell is required by law to maintain the privacy and security of your protected health information. We will let you know promptly if a breach occurs that may have compromised the privacy or security of your information.
We must follow the duties and privacy practices described in this Notice and provide you a copy of it. We will not use or share your information other than as described here unless you tell us we can in writing. If you grant us permission, then later change your mind, let us know in writing.
We can change the terms of this Notice, and the changes will apply to all information we have about you. The new Notice will be available upon request, in our clinics, and on our web site.
You may exercise any of your rights described in this Notice, or ask any questions about those rights, by contacting the Privacy and Compliance Manager at:
600 Stewart St., Suite 800, Seattle, WA 98101